Cleveland Town met in their September meeting at the town hall. Bryan Christensen presented a card access system for the new fire station. He said it's hard to keep track of who has a key to the building. Card access controls who has access. "It provides control and it provides convenience," he said. He said Cleveland needs to plan for the future. When the building is accessed, power is provided to the door and then it locks back down behind the person entering. You can create parameters for when the building is open and closed according to the business schedule and special events. Christensen said sometimes people forget to pick-up a key and can't get in to use a building. With the access system someone can remotely open a door so someone can enter the building. The access system can also be tied into a camera system.
If you lose control of who has keys to a building then you need to re-key at considerable expense. The card access uses state of the art technology and keeps new buildings up to date.
Christensen said he has put a number of systems in Carbon County businesses. The town council decided they would discuss the card access system. Christensen said the cost ends up being approximately $2,300 per door.
A concerned citizen talked about the weeds growing around his block which are on city property. The weeds aren't being cut and he thinks the city needs to dress-up the streets a little. Mayor Chris Parkins said there is a drainage issue in that area and they are looking at that and will then address sidewalks around that block. The city is prioritizing the sidewalks so the ones that lead to the park and school are completed first. The citizen said the weeds should be cut on a regular basis.
Jacob Sharp, the director of the Castle Valley Special Service District presented a slide show and information pertaining to the bond election coming up on Nov. 3. The district is asking that the voters authorize a $12.5 million bond to be used for projects. The second question on the ballot will be for the authorization to extend the annual tax levy of .001 indefinitely, this is for operation and maintenance of the district and for road maintenance. The district has a history of bond elections the first was in 1977, 1981, 1985, 1994 and the most recent one was 2001.
"All of the bond elections have passed with a high rate of approval," said Sharp. The district has done $68 million in projects since it was formed. The county used to have all dirt roads. Of that $69 million, $42 million was bond money and $26 million in grants and interest earnings from the bond money. "We've had improvements here that other small towns could never afford," said Sharp. The district has a history of repaying its bonds within six-eight years.
The district has developed a facility plan which outlines projects for the next 20 years. This plan looks at city priorities and district projects and priorities. One of the district priorities is spring development. The demand for water for Huntington/Cleveland/Elmo is almost equal now to the supply.
The bond election will not raise taxes but will just continue bond repayment until the new bond is retired. But, the ballot language will say tax increase because without the issuance of a new bond then taxes would go down after the current bond is repaid. So if the new bond passes it will extend the length of the bond, but not raise taxes. On Sept. 22 in the next commission meeting there will be a public hearing concerning the bond election.
Without the passing of the operation and maintenance tax the costs for water and sewer would dramatically increase in the county.
Cleveland Town is in the process of constructing a new fire station. The low bidder on the project was R&O Construction out of Ogden with a bid of $621,599. The next step will be the placing of performance bonds by the company. The bid came in lower than projected costs. The council wondered what they could legally do with any extra money left over from the project. The money is there to build the building that Cleveland wants and any change orders can be taken care of as needed. The council is considering the security system and also replacing the asphalt with concrete, because concrete is cheaper at this time. Any left over money will be addressed at that time.
The council considered charging a fee for residents calling emergency planning and zoning meetings. If someone requests a special meeting other than a regularly scheduled planning and zoning meeting, then they must pay a $100 fee prior to the meeting.
The council approved the renewable lease agreement for the fire station/town hall.
The council will look at projects to add to the CIB capital improvement list to be submitted to the Castle Valley Special Service District.
It was mentioned that there needs to be improvements at 40 North because kids are walking up a hill with fast cars traveling in the area.
The council was instructed to take their NIMS training on the internet. NIMS is the National Incident Management System and all councilmen need to go through the training.
Cleveland has requested a study from UDOT for traffic along Cleveland Main Street. This street has never been marked with flashing lights or speed limit signs for the school zone. Volunteers will perform the cross guard duties for now and Cleveland will look at hiring someone for this position. A training video for cross guards will be shown to the volunteers. The traffic survey will take two weeks, but it wasn't known when UDOT would start this survey. Cleveland will begin education for the students at Cleveland Elementary to cross where the crossing guard will be.
Cleveland has been having problems with the burn pile. A lot of garbage is being dumped there that isn't allowed. The city will close the burn pile to community use and will allow controlled community use only during the fall and spring clean-ups when the pile will be burned and then put out the same day so it isn't allowed to smolder.
Cleveland is having some problems in their cemetery where headstones have been hit and damaged by maintenance equipment. The council discussed the cemetery guidelines and they wondered if headstones flush with the ground should be considered. Any guidelines would need to be made known to someone purchasing a plot in the cemetery. The A section in the cemetery isn't arranged in a manner that is conducive to maintenance and care of the surrounding lawn. Some headstones have sunk which is also causing problems. The council will look at maybe replacing cement underneath sinking headstones. They will also consider allowing Eagle Scout projects to help with repairs. In a later meeting the council agreed to changetheir cemetery rules to require a cement border as well as a concrete riser for all new upright headstones at the cemetery.
The council agreed to replace two stones which have been damaged by city workers.
Mayor Parkins thanked the fire fighters in Cleveland who responded to a camp trailer fire at the home of Jeff Horrocks. The fire truck was on the way even before 911 was notified. The quick response saved the garage and home although the camp trailer was a loss.